2023 Front and Back Park Playground Reports
The front and back park playground inspection reports are now available for review.
Board Meeting Agenda - 03/21/2023
The March 2023 board meeting is scheduled for Tuesday 03/21/2023 at 7:00 PM at the back park clubhouse.
Oakwood Glen Association
17902 Hawk Haven
Spring, TX 77379
The Board will be attempting to allow Homeowners access to the public meetings through Zoom on a trial basis. We are uncertain whether certain logistical issues will be detrimental to Zoom access ie... band width, acoustics in the club house, etc. We ask for your patience as we work out the logistics of providing Zoom access during a public meeting. Homeowners participating through Zoom will be able to observe the meeting but will not be able to directly participate. We believe Homeowners have the ability to message any questions they may have through Zoom and can always email their questions to Gina Keller at gina@sterlingasi.com . We will attempt to address any questions received during Open Forum.
To review all meeting agendas please visit the download page by CLICKING HERE
Board Meeting Agenda - 02/21/2023
The February 2023 board meeting is scheduled for Tuesday 02/21/2023 at 7:00 PM at the back park clubhouse.
Oakwood Glen Association
17902 Hawk Haven
Spring, TX 77379
The Board will be attempting to allow Homeowners access to the public meetings through Zoom on a trial basis. We are uncertain whether certain logistical issues will be detrimental to Zoom access ie... band width, acoustics in the club house, etc. We ask for your patience as we work out the logistics of providing Zoom access during a public meeting. Homeowners participating through Zoom will be able to observe the meeting but will not be able to directly participate. We believe Homeowners have the ability to message any questions they may have through Zoom and can always email their questions to Gina Keller at gina@sterlingasi.com . We will attempt to address any questions received during Open Forum.
To review all meeting agendas please visit the download page by CLICKING HERE
Board Meeting Agenda - 01/17/2023
The January 2023 board meeting is scheduled for Tuesday 01/17/2023 at 7:00 PM at the back park clubhouse.
Oakwood Glen Association
17902 Hawk Haven
Spring, TX 77379
The Board will be attempting to allow Homeowners access to the public meetings through Zoom on a trial basis. We are uncertain whether certain logistical issues will be detrimental to Zoom access ie... band width, acoustics in the club house, etc. We ask for your patience as we work out the logistics of providing Zoom access during a public meeting. Homeowners participating through Zoom will be able to observe the meeting but will not be able to directly participate. We believe Homeowners have the ability to message any questions they may have through Zoom and can always email their questions to Gina Keller at gina@sterlingasi.com . We will attempt to address any questions received during Open Forum.
To review all meeting agendas please visit the download page by CLICKING HERE
Board Meeting Agenda - 11-15-2022
The November 2022 board meeting is scheduled for Tuesday 11/15/2022 at 7:00 PM at the back park clubhouse.
Oakwood Glen Association
17902 Hawk Haven
Spring, TX 77379
The Board will be attempting to allow Homeowners access to the public meetings through Zoom on a trial basis. We are uncertain whether certain logistical issues will be detrimental to Zoom access ie... band width, acoustics in the club house, etc. We ask for your patience as we work out the logistics of providing Zoom access during a public meeting. Homeowners participating through Zoom will be able to observe the meeting but will not be able to directly participate. We believe Homeowners have the ability to message any questions they may have through Zoom and can always email their questions to Gina Keller at gina@sterlingasi.com . We will attempt to address any questions received during Open Forum.
To review all meeting agendas please visit the download page by CLICKING HERE
Halloween Contest 2022 - REMINDER
To participate in this year’s competition, homeowner’s will need to enter via email.
email: julicashhoa@gmail.com
subject line: Halloween Contest
body of message: homeowners name and address
Participants need to enter no later than 10.24.2022
Thank you
Flock License Plate Reader Operational Videos
Flock License Plate Reader Operational Videos
The Flock representative was not able to attend National Night Out due to her two year old daughter coming down with COVID. She has prepared a link for us to several short videos depicting how the camera system works. We want Homeowners to have as much information as possible on the capabilities of the cameras because our Homeowners will make the decision on whether the cameras will be installed. Please take the time to research the capabilities of the Flock cameras before you make a decision. A few recent comments from Homeowners indicate some Homeowners may be confusing the Flock license plate reader cameras with red light cameras or they are trying to compare the Flock camera with a home security system. They are not comparable at all with the Flock license plate reader. If our Homeowners were to approve the Flock cameras one would be placed on all nine exits to the subdivision, including Ehrhardt, essentially setting up a defensive perimeter. The Flock cameras are a proactive security system that functions as both a deterrence (they make no attempt to hide the camera) and actively documents the make, model, color and license plate of the vehicles leaving the subdivision along with the time. If someone reports a suspicious red car at 2 am, that should be all the information HCSO needs to identify the car and get the plate number. All Flock cameras in Harris County are integrated together. HCSO can pole cameras near events like multiple stolen cars to see if they can identify a common vehicle that was near each theft. If approved the cameras will be operated by HCSO.
We will be available to answer any questions at the Members Meeting on October 15th. The below link takes you to a series of short videos discussing how the cameras work and the results that have been achieved where they are installed. In particular, please pay attention to the police officer comments from Jersey Village. There is also a video from an HOA near Katy that is of interest. Copy the link and past it into your browser.
Board Meeting Agenda - 10-18-2022
The October 2022 board meeting is scheduled for Tuesday 10/18/2022 at 7:00 PM at the back park clubhouse.
Oakwood Glen Association
17902 Hawk Haven
Spring, TX 77379
The Board will be attempting to allow Homeowners access to the public meetings through Zoom on a trial basis. We are uncertain whether certain logistical issues will be detrimental to Zoom access ie... band width, acoustics in the club house, etc. We ask for your patience as we work out the logistics of providing Zoom access during a public meeting. Homeowners participating through Zoom will be able to observe the meeting but will not be able to directly participate. We believe Homeowners have the ability to message any questions they may have through Zoom and can always email their questions to Gina Keller at gina@sterlingasi.com . We will attempt to address any questions received during Open Forum.
To review all meeting agendas please visit the download page by CLICKING HERE
Vote on Flock Security Cameras (license plate readers) Delayed
Vote on Flock Security Cameras (license plate readers) Delayed
Flock Rep to attend Neighbors Night Out, Saturday, Oct. 8th 6:30 pm
Technical issues were identified causing us to delay the vote on the cameras. This is not an activity that any of us have been involved in before so we had to take a beat to make certain that we were strictly following our governing documents as well as any changes to state law that may apply. For clarity, we will be calling for a Special Meeting for permission to increase our 2024 Assessment by 6%. We will not be asking for an additional increase to cover operating expenses in 2024 but if we can manage to achieve any savings in the installation of the cameras those savings will be applied to our operating accounts. State law has changed the notice period for this type of meeting to “not more than 30 days and not less than 10 days”. We anticipate calling for this meeting late in the 1st quarter of 2023. Written notice and proxies will be mailed to the official address on file for all 903 Homeowners (Members).
The controlling paragraph for this type of activity in our governing documents sets the quorum for this meeting at 60% of the eligible voters (903 X 60% = 542) in person or by proxy. The 2/3 (67%) vote required to pass the motion applies to the quorum, not the total Membership (542 X 67% = 363). So, if quorum is met and 363 members vote in favor, the motion passes. If quorum is met and the vote is less than 363 Members voting in favor, the motion is dead in the water.
If quorum is not met at the first meeting a second meeting can be called. Our documents call for a 50% reduction in quorum for the second meeting (542 X 50% = 271). To pass the motion in the second meeting would require (271 X 67% = 182) 182 votes in favor. This is still a substantial number in a subdivision where we cannot get 10% (92) of our members to vote during the Annual Members Meeting. Reminder: Oakwood Glen Association is a non-profit Corporation. Homeowners are shareholder’s holding one (1) share of stock. At these meetings you vote your stock.
Security is a multi-level activity and no system is perfect. We contract with HCSO for one deputy and have entered into a deputy share program with Spring Creek Forest where we get the benefit of two deputies on patrol but pay for only one. We have set up the security committee to help keep track of activities and times so we can justify requesting additional patrols if needed without additional expense. We take advantage of programs offered by HCSO when available. Some of you may have noticed the ghost Camaro working traffic in the subdivision last week. The Flock cameras are being offered as an additional layer of security to help deter crime and develop leads to solve crimes if one occurs. Please familiarize yourself with the cameras so you can make an informed decision.
The Flock Representative will be attending the Neighbors Night Out Meeting this Saturday at 6;30 pm. If you have any questions of any kind regarding the operation or security of these cameras please ask her.
Download the PDF version of this notice - CLICK HERE
