Vote on Flock Security Cameras (license plate readers) Delayed
Vote on Flock Security Cameras (license plate readers) Delayed
Flock Rep to attend Neighbors Night Out, Saturday, Oct. 8th 6:30 pm
Technical issues were identified causing us to delay the vote on the cameras. This is not an activity that any of us have been involved in before so we had to take a beat to make certain that we were strictly following our governing documents as well as any changes to state law that may apply. For clarity, we will be calling for a Special Meeting for permission to increase our 2024 Assessment by 6%. We will not be asking for an additional increase to cover operating expenses in 2024 but if we can manage to achieve any savings in the installation of the cameras those savings will be applied to our operating accounts. State law has changed the notice period for this type of meeting to “not more than 30 days and not less than 10 days”. We anticipate calling for this meeting late in the 1st quarter of 2023. Written notice and proxies will be mailed to the official address on file for all 903 Homeowners (Members).
The controlling paragraph for this type of activity in our governing documents sets the quorum for this meeting at 60% of the eligible voters (903 X 60% = 542) in person or by proxy. The 2/3 (67%) vote required to pass the motion applies to the quorum, not the total Membership (542 X 67% = 363). So, if quorum is met and 363 members vote in favor, the motion passes. If quorum is met and the vote is less than 363 Members voting in favor, the motion is dead in the water.
If quorum is not met at the first meeting a second meeting can be called. Our documents call for a 50% reduction in quorum for the second meeting (542 X 50% = 271). To pass the motion in the second meeting would require (271 X 67% = 182) 182 votes in favor. This is still a substantial number in a subdivision where we cannot get 10% (92) of our members to vote during the Annual Members Meeting. Reminder: Oakwood Glen Association is a non-profit Corporation. Homeowners are shareholder’s holding one (1) share of stock. At these meetings you vote your stock.
Security is a multi-level activity and no system is perfect. We contract with HCSO for one deputy and have entered into a deputy share program with Spring Creek Forest where we get the benefit of two deputies on patrol but pay for only one. We have set up the security committee to help keep track of activities and times so we can justify requesting additional patrols if needed without additional expense. We take advantage of programs offered by HCSO when available. Some of you may have noticed the ghost Camaro working traffic in the subdivision last week. The Flock cameras are being offered as an additional layer of security to help deter crime and develop leads to solve crimes if one occurs. Please familiarize yourself with the cameras so you can make an informed decision.
The Flock Representative will be attending the Neighbors Night Out Meeting this Saturday at 6;30 pm. If you have any questions of any kind regarding the operation or security of these cameras please ask her.
Download the PDF version of this notice - CLICK HERE
