Hello Oakwood Glen Neighbors:

We would like to bring the below issues to your attention and are looking for volunteers on two committees.

1. FORCED MOW POLICY:

One of the challenges of managing a community our size, especially when we only meet one time a month, is finding ways to determine that our instructions are being carried out as intended and, if not, why. Our “Forced Mow Policy” is one of those instances. Last summer we noticed that the lawns on certain accounts were consistently in need of attention. In comparing our policy and procedures with what was happening in the community, it appeared that some homeowners or tenants would frequently only maintain their yards after receiving the “Forced Mow Notice”. After multiple conversations in open Board Meetings and after consultation with the Association attorney, we requested that legal develop the attached “Forced Mow Policy”. This policy is intended to clarify how existing deed restrictions will

be enforced and does not impose additional deed restrictions on our homeowners. The policy will be adopted by the Board in an open meeting.

2. CLUBHOUSE REPAIR COMMITTEE:

We have an engineering report on the clubhouse identifying certain structural issues. The report is available for all Members to review on Sterling’s web site at sterlingasi.com. We are looking for Members who have either engineering or construction backgrounds that would be interested in serving on a committee to help us develop a range of alternatives (including costs) to address these issues. If you are interested in helping us, please contact either Gina Keller at Gina@sterlingasi.com or Mike Harris at mike.harris@oakwoodglen.net.

3. DELINQUENT ASSESSMENTS:

All outstanding assessments that are not on a payment plan are now past due. Don’t let the fees and penalties build up on your account. Payment plans are available should you need one. If all you owe is the current year, go to oakwoodglen.net and download the payment agreement from the web site. There will be interest and a set up charge, but you will avoid the penalties and fees. Fill out the form and send it to Sterling with the down payment. No Board approval is required. Should you owe more than one year of assessments, please contact Gina Keller at gina@sterlingasi.com immediately to request a payment plan. Key FOB access to the front park, tennis courts and pool will be turned off shortly for delinquent accounts not on a payment plan.

4. POOL PARTY OPENING DAY:

We will be holding a pool party on opening day Saturday May 26, 2018. Watch for details.

5. FRONT PARK KEY FOBS:

If you do not have or have lost your Key FOB to the front park Greg Gillis will be scheduling pick up times in May to get a replacement. Watch oakwoodglen.net and social media for schedules. Key FOBs now open the main gate to the front park, the pool gate and the tennis court gate.

6. DISASTER AND EMERGENCY PLANNING COMMITTEE:

Storm season is approaching again. We are looking for volunteers to serve on a Disaster and Emergency Planning Committee. The committee will help develop a list of contact information that would be needed post disaster, look at procedures that might be needed post emergency including how to communicate should power and phone service be disrupted and develop a list of potential volunteers and equipment. If you would like to volunteer contact security.committee@oakwoodglen.net .

Best regards,

Oakwood Glen Board of Directors

 

Download Proposed Forced Mow Policy

 

There will be No trash service on Monday 12/25/2017 or 01/01/2018.

Trash will be picked up on Saturday 12/30/2017 and 01/06/2018.

Recycling will be picked up Thursday 12/28/2017 and 01/04/2018.

Regular service days will resume on Monday 01/08/2018

For more information, please call Hayes Utility at 281-353-9809.

OAKWOOD GLEN ASSOCIATION

NOTICE OF ANNUAL MEETING OF MEMBERS

TO BE HELD ON OCTOBER 21, 2017

It is our pleasure to give you notice of and invite you to attend the annual meeting of the members of Oakwood Glen Association (the “Association”), which will be held on October 21, 2017, at Back Park Clubhouse, located at 17902 Hawk Haven, Spring, Texas 77379 (the “Membership Meeting”). The Membership Meeting is scheduled to begin at 2:00 p.m. In the event an initial quorum is not represented at 2:00PM., the meeting will be adjourned and reconvened at 2:15pm.; In the event that the required quorum is not represented at the first reconvened meeting, the meeting will be adjourned and reconvened at 2:20PM. In the event that the required quorum is not represented at the second reconvened meeting, the meeting will be adjourned and reconvened at 2:25PM.

The following matters will be considered and voted on at the Membership Meeting:

1. Approval of Minutes - Minutes from the October 29, 2016, annual membership meeting will be presented for approval at the Membership Meeting.
2. Election - An election to fill three (3) positions on the Board of Directors will be conducted at the Membership Meeting.

The Board of Directors has enclosed a proxy form with this notice in the event you are unable to attend the Membership Meeting and would like to designate an individual to attend the meeting in your place and vote on your behalf. If you choose to use the proxy form enclosed with this notice, a blank line is provided in the proxy form where you may designate the proxy-holder of your choice. To be effective, the proxy form must be signed and dated, and presented at the Membership Meeting prior to such meeting being called to order.

The Board of Directors has also enclosed an absentee ballot with this notice in the event you are unable to attend the Membership Meeting, but would still like to cast a ballot on the matters to be voted on at the Membership Meeting. Please be advised, if you cast your vote via absentee ballot instead of attending the Membership Meeting, you will forgo the opportunity to consider and vote on any action from the floor concerning the matters to be voted on at the Membership Meeting. This means that if there are individuals nominated for election or amendments made to any pending ballot item(s) from the floor, you will not be able to vote for such nominees and/or your ballot will not be counted on the final vote on any such amended ballot item(s). To be effective, the absentee ballot must be signed and dated, and returned to the Association at the address provided below by 4:30PM on the last business day immediately preceding the date of the Membership Meeting.

The absentee ballot can also be hand delivered by 2:00PM on October 20, 2017 to be effective.

Please return the executed absentee ballot to the Association in advance of the Membership Meeting at the following mailing or email address or facsimile number:

Oakwood Glen Association

c/o Sterling Association Services, Inc.

6842 North Sam Houston Parkway West Houston, TX 77064

Email: gina@sterlingasi.com

Facsimile Number: (832) 678-4510

We look forward to your presence and participation at the meeting of the Association’s Membership and thank you for your continuing interest in the Association.

Sincerely,

The Board of Directors

Oakwood Glen Association
17902 Hawk Haven
Spring, Texas 77379

 

 

Download Proxy / Absentee Ballot

 

Download Annual Meeting Notice

 

The date for the Annual Meeting is October 21st, 2017 at 2PM. The members will vote for three positions on the board. 

There have been four candidate certification forms submitted for inclusion on the ballet.

 

To review all candidate certification forms for 2017 please visit the download page by CLICKING HERE

 

    

 

All members of your Board of Directors have had the opportunity to provide input to this document.
We have attempted to answer questions like where does the Board spend your money, what are we
doing on collections, what Members should do if their account is delinquent to get on a payment plan,
deed restriction policies and issues, architectural control requirements, what Members rights are as well
as procedures for Members to follow if they do not agree with an action taken against their property.

The document also provides a partial list of what your Board of Directors have accomplished over the
past 34 months and where the Board is setting it’s priorities. The Board’s priorities are; to improve the
Association’s financial position, protect property values, maintain and improve community assets,
provide reasonable assurances of safety and security, ensure impartial enforcement of covenants,
encourage the use of our parks and pool by our residents and to enhance the sense of Community.

...download the FAQ for the full document.

Download FAQ

NOTICE

Change in Garbage Collection Service effective September 1, 2017

 

For residents of:

The Chancel, Creekside Farms, Deer Creek Dr., Fawn River, Glenn Haven, Lyndhurst Village, Oakwood Glen, Oakwood West, Shannon Forest, Twin Falls, Villas of Oakwood Glen, Willowick, Woodbriar Place

 

 

New Provider WCA

Please note: Republic will pick up your current trash bin after their last trash

service day on August 28th, and your recycle bin will be picked up after their last recycle service day August 31st. Please leave the Republic bins curbside for pick up, this may take a few days.

 

 

WCA will deliver your new bins the week of August 28th

 

 

WCA customer service number 281-368-8397

(Refer to HCMUD #24 contract)

 

 

Download Trash Guidelines

 

Oakwood Glen 4th of July Parade and Party  9:00-1:30  Tuesday, July 4th

Meet at the pool park at 9:00 for the big parade led by the Klein Volunteer Fire truck!!!  The parade will commence at 9:30 so
Kids: decorate your bikes, wagons, strollers, etc       and
Adults: decorate and bring your motorcycles or cars
A prize will be given to the child with the most patriotic and original bike/stroller/wagon.

The party at the back park will commence when the parade arrive.  There will be a water slide for the kids and plenty to eat and drink. 

Come out and meet your neighbors and also visit our Little Red Library at the Back Park. The party will be over around 1:30 so you can enjoy the rest of the day.

*********VOLUNTEERS NEEDED*********
In order to have all of this fun, we need some help.  This year, we've divided all of jobs into smaller time periods. We need:
Slide watchers 9:30-11:00, 11:00-12:15, 12:15-1:30
Snow Cone makers 9:30-11:00, 11:00-12:15, 12:15-1:30
Kitchen help (air conditioned) 9:00-11:30, 11:30-1:00

Please let Jack Eannarelli (jack.eannarelli@oakwoodglen.net) know if you're able to help.  Please don't assume that we don't need you, we do!

We are having a Pool Party!!

Come and join your neighbors for a pool party on Saturday June 3rd from 1PM to 4PM at the pool.

We will have pizza, snow cones, cookies, drinks, etc.

Come on down and and enjoy!