NOTICE OF
CALLED REGULAR MEETING OF THE BOARD OF
DIRECTORS
OF OAKWOOD GLEN ASSOCIATION
October 27, 2011 @ 7PM
Back Park Clubhouse
OPEN TO ALL MEMBERS
Dated October 24, 2011
As President I have the
authority to call a meeting of the board of directors of Oakwood Glen
Association with three (3) days notice to all directors. I have done so in order to address issues
that were not dealt with at the October 18, 2011 Annual Meeting. That meeting
went to 8:30 PM and I asked all of the board members if we could get together
next week to do the regular business of the Board, they all apparently
agreed. So all are invited to the board
meeting on October 27th at 7:00 PM at the back park clubhouse.
The Agenda will be as
follows:
1. Call to order
2. Security Report
3. Discussion on informal
meeting that took place on October 18, 2011 wherein a member that was on the
ballot was appointed to the board.
However, after reflection the meeting where that occurred was too
informal for the importance of the appointment.
Some board members were concerned so that appointment will be rescinded,
with the approval of the member who was appointed. This will
put everything back to status quo, at the November meeting if a quorum is
present for the Annual Meeting the votes will be tabulated and the winners
announced. We have 5 people running for
3 elected positions and 2 positions to be filled due to resignation. My suggestion will be that after the ballot, that was mailed out to all, has been counted and the
winners announced then the board can consider those that did not win during the
election to appointing them to the board to finish out the terms of the 2
directors who have resigned.
4. Discussion and vote of
the board as to whether as a result of what happened on October 18, 2011 after
the Annual Meeting is sufficient grounds to remove me as President and the
board to vote for a new President and Vice President
5. Discussion of
promulgated procedures that are required by law to be approved by the board and
filed in the Real Property Records concerning law changes made by the
legislature. There were 13 new laws
passed that affect HOAs, they also require that HOAs post in the real
property records certain of their procedures, Document Retention Policy;
Document Production Policy; Payment Plan for HOA dues; HOA approach to certain
new deed restriction guidelines concerning solar collectors, rainwater
collectors, flag poles and other items.
Adjournment of Regular
Board Meeting
Call to Order of
Executive Session
1. Discuss lawsuits filed
by the HOA and payment plan requests from delinquent homeowners
2. Discuss process of
certain Deed Restriction issues and how to proceed
The votes for these discussion must be held at an open meeting so the vote
will be held at the November 15, 2011 at 7PM at the back park clubhouse.
Thanks, John L. Hill,
President Oakwood Glen Association