OAKWOOD GLEN ASSOCIATION

17902 HAWK HAVEN SPRING, TEXAS 77379

281-251-1017

NOTICE OF ANNUAL MEETING

FOR OAKWOOD GLEN ASSOCIATION MEMBERS

NOVEMBER 16, 2011

TO ALL HOMEOWNERS IN OAKWOOD GLEN SUBDIVISIONS, SECTIONS ONE (1) AND TWO (2)

PURSUANT TO TEXAS LAWS THIS NOTICE IS GIVEN OF THE UPCOMING ANNUAL MEETING OF THE MEMBERS OF THE OAKWOOD GLEN ASSOCIATION. THE FIRST MEETING WAS HELD ON OCTOBER 18TH AT 7 PM AT THE CLUBHOUSE LOCATED AT 17902 HAWK HAVEN, SPRING, TEXAS. AT THIS TIME THE QUORUM REQUIREMENT WAS 90 BALLOTS/PROXIES, THIS NUMBER WAS NOT MET SO ACCORDING TO THE BY-LAWS OF OAKWOOD GLEN ASSOCIATION THE MEMBERS PRESENT VOTED TO HAVE THE NEXT ANNUAL MEETING ON NOVEMBER 15TH AT 7 PM AT THE OAKWOOD GLEN CLUBHOUSE LOCATED AT 17902 HAWK HAVEN; AT THIS MEETING THE BY-LAWS ALLOW FOR A QUORUM REQUIREMENT OF ˝ OF THE INITIAL REQUIREMENT OF 90 BALLOTS, HOWEVER THERE WERE ONLY 38 BALLOTS/PROXIES RETURNED FROM THE

MAILBOUT IN OCTOBER.

THE MEMBERS PRESENT VOTED TO HOLD THE NEXT ANNUAL MEETING OF THE MEMBERS ON JANUARY 17TH 2012, AT WHICH TIME IT IS HOPED THAT THERE WILL BE SUFFICIENT BALLOTS/PROXIES TO CALL THE MEETING TO ORDER AND TO ELECT 3 NEW DIRECTORS TO THREE YEAR TERMS.

IT ALSO IS NOTED THAT THE BOARD NOW HAS TWO BOARD POSITIONS TO FILL OUTSIDE OF THE ELECTION OF THE THREE DIRECTORS. THE MEMBERS PRESENT AT THE JANUARY 17TH MEETING WILL VOTE ALONG WITH THE BOARD ON ANY PARTY ACCEPTABLE TO THE BOARD, THE 2 DIRECTORS TO FILL THE REMAINING TERMS OF TWO (2) DIRECTORS THAT HAD TO RESIGN. SO IF YOU ARE INTERESTED IN SERVING ON THE BOARD PLEASE COME AND PRESENT YOURSELF TO BE APPOINTED

TO FILL THE REMAINING TERMS OF TWO (2) DIRECTORS. ALL HOMEOWNER’S ARE QUALIFIED AND WILL BE CONSIDERED BY THE BOARD AND THE MEMBERS PRESENT AT THE JANUARY 17TH MEETING.

IF YOU HAVE NOT TURNED IN YOUR BALLOT/PROXY PLEASE DO SO AS SOON AS POSSIBLE, THE BALLOTS/PROXY MAY BE DROPPED OF AT THE BACK PARK, 17902 HAWK HAVEN, IN THE LARGE BLACK MAILBOX THERE. IF YOU DO NOT HAVE THE BALLOT/PROXY BUT WISH TO TURN ONE IN PLEASE EMAIL  JOHNHILL@OAKWOODGLEN.NET AND I WILL EMAIL ONE TO YOU TO FILL OUT AND RETURN EITHER TO ME AT 17726 MELLOW RIDGE DR., SPRING, TEXAS 77379 OR DROP OFF AT THE BLACK MAILBOX LOCATED IN THE BACK PARK. YOU CAN JUST LEAVE THE FILLED OUT BALLOT IN THE MAILBOX WITHOUT

MAILING.

PLEASE BECOME INVOLVED IN YOUR COMMUNITY, YOUR IMPUT IS NEEDED AND APPRECIATED, PLEASE HELP THE BOARD BY BECOMING PART OF THE SOLUTION TO MAKING GOOD DECISIONS THAT BENEFIT THE ENTIRE COMMUNITY.

THANKS,

JOHN L. HILL PRESIDENT

OAKWOOD GLEN ASSOCIATION

281-389-1866 CELL

281-251-1017 ASSOCIATION OFFICE, LEAVE MESSAGE

N O T I C E  F O R   O A K W O O D   G L E N

A S S O C I A T I O N  M E M B E R S

NOVEMBER 16, 2011

It is noted that the Oakwood Glen Association is in need of the following:

1.            Editor for the community newsletter, right now done on line but may move to quarterly mailing and monthly on line newsletter.

2.            Volunteers for the upcoming Annual Christmas Party, on December 10th, 2011 at the clubhouse located at 17902 Hawk Haven, Spring, Texas 77379. The volunteers are needed for the following:

i)             To serve food and to keep up with any needs by other members who may attend ii)    To ride along with the carriage rides to maintain discipline and to keep

youngsters from joining the ride not at the back park.

iii)           To help Santa greet the children and pass out gifts to all the children

iv)           To provide foods, such as casseroles, desserts, other vegetable dishes, breads etc The meats will be provided and cookies and beverages will be provided by the Association.

v)            Face painting, or organizing the singing of Christmas Carols either with kids there or the adults

vi)           The esplanade needs to be decorated, we need people who are interested in doing this and the Association will purchase the decorations. We have some decorations and will be reviewing them the Saturday after Thanksgiving, November26th and the clubhouse for use this year and need to repair or replace. We also need to put up and decorate the Christmas Tree on display from that date thru New Years for the Association. If you have an eye for decorating with lights and other Christmas ornaments please help your Association and come and participate on November 26, 2011 at 1:00 PM at the clubhouse at the back park, 17902 Hawk Haven, Spring, Texas.

Please come and help with the above items, your involvement is greatly appreciated and needed. Thanks,

John L. Hill

President

Oakwood Glen Association

NOTICE OF

CALLED REGULAR MEETING OF THE BOARD OF DIRECTORS

OF OAKWOOD GLEN ASSOCIATION

October 27, 2011 @ 7PM Back Park Clubhouse

OPEN TO ALL MEMBERS

Dated October 24, 2011

As President I have the authority to call a meeting of the board of directors of Oakwood Glen Association with three (3) days notice to all directors.  I have done so in order to address issues that were not dealt with at the October 18, 2011 Annual Meeting. That meeting went to 8:30 PM and I asked all of the board members if we could get together next week to do the regular business of the Board, they all apparently agreed.  So all are invited to the board meeting on October 27^th  at 7:00 PM at the back park clubhouse.

The Agenda will be as follows:

1. Call to order

2. Security Report

3. Discussion on informal meeting that took place on October 18, 2011 wherein a member that was on the ballot was appointed to the board.  However, after reflection the meeting where that occurred was too informal for the importance of the appointment.  Some board members were concerned so that appointment will be rescinded, with the approval of  the member who was appointed. This will put everything back to status quo, at the November meeting if a quorum is present for the Annual Meeting the votes will be tabulated and the winners announced.  We have 5 people running for 3 elected positions and 2 positions to be filled due to resignation.  My suggestion will be that after the ballot, that was mailed out to all, has been counted and the winners announced then the board can consider those that did not win during the election to appointing them to the board to finish out the terms of the 2 directors who have resigned.

4. Discussion and vote of the board as to whether as a result of what happened on October 18, 2011 after the Annual Meeting is sufficient grounds to remove me as President and the board to vote for a new President and Vice President

5. Discussion of promulgated procedures that are required by law to be approved by the board and filed in the Real Property Records concerning law changes made by the legislature.  There were 13 new laws passed that affect HOA’s, they also require that HOA’s post in the real property records certain of their procedures, Document Retention Policy; Document Production Policy; Payment Plan for HOA dues; HOA approach to certain new deed restriction guidelines concerning solar collectors, rainwater collectors, flag poles and other items.

Adjournment of Regular Board Meeting

Call to Order of Executive Session

1. Discuss lawsuits filed by the HOA and payment plan requests from delinquent homeowner’s

2. Discuss process of certain Deed Restriction issues and how to proceed

The votes for these discussion must be held at an open meeting so the vote will be held at the November 15, 2011 at 7PM at the back park clubhouse.

Thanks, John L. Hill, President Oakwood Glen Association